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Message from Academic Advising Office of the Registry

Date: September 27, 2017 (Wednesday)
Time: 12:30 to 1:30 pm (A sandwich lunch will be provided)
Venue: KB 110, Knowles Building

Who is it for?
This workshop is designed for academic and academic-related staff who support and advise students in learning:

  • Colleagues who have been newly appointed to academic advising responsibilities
  • Serving academic advisers who wish to have a quick recap on resources and facilities that can make their job easier and faster
  • New colleagues who want to know the advising and referral system for students in need, whether or not they are formally assigned the role as academic adviser

What is its aim?
The overall aim of this workshop is to provide you with the information on the key features of the University Academic Advising System, the latest developments in academic advising, the advising tools in SIS and relevant campus support resources at HKU.

What will I learn about?
Some of the “Must-know” information covered in the workshops are:

  • Academic advising roles and timeline
  • Student development roadmap and common issues
  • Hands-on experience of the SIS advising tools (* Each participant will have a PC to try out the System)
  • Advising students with academic risks
  • Referrals and campus resources
  • Quick recap of academic regulations

Who will speak?

  • Ms. Rachel Hong, Acting Head, Academic Advising Office
  • Experience sharing by Dr. A. T. C. Tam, Academic Adviser, Department of Computer Science

How do I register?
Please click here

Who should I contact if I have questions?
For enquiries, please contact us at 2219 4686 / aaoffice@hku.hk

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Message from the Academic Advising Office

Date: May 8, 2017 (Monday)
Time: 12:00 noon to 1:30 pm
Venue: Room 603, KK Leung Building, Main Campus
*Drinks and sandwiches will be provided.

As the semester draws to a close, it is a good time for advisers to gather and share our advising experience in a more relaxed manner.

What can I get?
The AAO “Chat and Share” workshop is specially designed to enhance our advising capability through:
A review of REAL student advising scenarios that happen day-to-day
Casual sharing on different approaches that may work (As always, there is no single answer to every problem!)
Sharing by CEDARS’s colleagues to expand our “know-how” on advising mental health and career planning or related issues encountered by advisees
Sharing by experienced academic colleagues on tips on handling advisees’ study concerns
An update of useful advising resources and referral mechanism

Who is it for?
This workshop is designed for all Faculty Academic Advisers, teachers and administrators who support undergraduate students.

Who will speak and share?
Experienced Faculty Academic Advisers:
Dr. Julia Kuehn, Associate Professor and Associate Dean (Teaching and Learning), Faculty of Arts; Chair, Academic Advising Committee
Dr. Anthony Tam, Academic Adviser, Department of Computer Science, Faculty of Engineering
Miss Nicole Tavares, Senior Lecturer, Division of English Language Education, Faculty of Education
Ms. Jaime Fung, Director, Careers and Placement, CEDARS
Ms. Linda Yeung, Acting Director, Counselling and Person Enrichment, CEDARS
Ms. Rachel Hong, Academic Adviser, Academic Advising Office

How to register?
Please register online at https://hkuems1.hku.hk/hkuems/ec_hdetail.aspx?ueid=49316

Telephone: 2219 4686
Email: aaoffice@hku.hk

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Organised by Centre for the Enhancement of Teaching and Learning (CETL)

Details of the workshop:

Date : 1 December, 2016 (Thursday)
Time : 12:00nn – 1:30pm
Venue : CPD 2.37, 2nd Floor, Jockey Club Tower, Centennial Campus
Panellists : Dr. Michael Botelho, Dr. Gary Harfitt, Dr. Julia Kuehn, and Miss Nicole Tavares
Discussants : Ms. Katherine Wan and Ms. Rachel Hong
Facilitator : Dr. Susan Bridges and Dr. Tracy Zou

Refreshments will be provided.


Undergraduate students at HKU are increasingly exposed to a wealth of dynamic and exciting learning experiences. Using a developmental approach, Academic Advisors can guide undergraduate students in strategically navigating and planning across their curriculum opportunities to gain maximum benefit from these opportunities. A range of challenges may arise including, among others, communicating academic standards, encouraging student agency and ‘stretch’, and referring to other student support services.

In this Join-the-Conversation, four panel speakers will share with us their stories in engaging, inspiring and guiding students to maximise their learning and development opportunities at HKU. The two discussants will also share their perspectives. A panel-led discussion will then follow. We welcome all colleagues to join. Colleagues with an academic advising role or those who are involved in providing guidance to students in their academic and personal development may find this event particularly relevant.

About the Panellists
Dr. Michael Botelho has been working at HKU for 21 years and has been actively involved in the design, development and implementation of a range of curriculum innovations and reforms in problem-based learning (PBL), e-learning, simulation training and competency assessments. He is the former Academic Advising co-ordinator in the Faculty of Dentistry. He has published and presented on dental education in journals and at conferences locally and internationally. He has conducted workshops on PBL, facilitator training, problem writing and standards descriptors for clinical skills performance. He is the 2015 Hong Kong UGC teaching award recipient.

Dr. Gary Harfitt is Associate Professor and Assistant Dean in the Faculty of Education. He is a former Academic Advising Coordinator in the Faculty of Education. He also served as Programme Director of the 4 double degrees in the Faculty from 2010-2014 and since 2015 has been Assistant Dean for Experiential Learning (EL). He has been involved with integrating experiential learning programmes into Undergraduate and Postgraduate teacher training courses including a pioneering EL ‘block’ for all PGDE full-time students this year. As Assistant Dean he has supported the setting up of multiple students’ EL projects and EL credit-bearing courses in the HK community as well as other locations such as China, Thailand, Australia, Cambodia, India, Vietnam, Nepal and Taiwan.

Dr. Julia Kuehn is Associate Professor and Associate Dean (Teaching and Learning) in the Faculty of Arts. She is also the current Chair of the Academic Advising Committee. Julia has been involved in Academic Advising ever since it was inaugurated, from getting it off the ground in the Faculty of Arts (being on the committee that decided to make all teachers in Arts academic advisors) to looking into improving the system over the years (with a new sign-up system from 2016-17 that gives students more agency in choosing their advisor). As Associate Dean, Julia has also overseen EL initiatives in Arts. With a Faculty that has 22 major and 31 minor programmes, an open curriculum with many choices and a large student body, advising Bachelor of Arts students is a huge challenge as no student is the same. Julia is hoping to learn from today’s discussion as much as she may be able to contribute.

Miss Nicole Tavares is Senior Lecturer in the Division of English Language Education at the Faculty of Education of HKU. Her expertise is in the areas of 21st century skills learning, using educational technologies and social media in teacher professional development, language-across-the-curriculum initiatives, interactive assessment, mistake-management and collaborative learning – all with a prime focus on student-centredness, learner motivation, teacher-student communication and the student voice. Her 2013 co-authored article published in Computers & Education titled ‘From Moodle to Facebook: Exploring students’ motivation and experiences in online communities’ has achieved 98 citations to date. For her commitment to and innovations in teaching and learning, she was presented with the Distinguished Teacher Award (2006), Knowledge Exchange (Team) Award (2010), Teacher Effectiveness Award for the highest average SETL ratings in undergraduate programmes (2011–2014) and Outstanding Teaching Award (2015) by her Faculty as well as the Outstanding Teaching Award in 2015 by HKU. She has been an Academic Advisor for a few years and is keen on seeking ways to play a more effective role in this capacity.

Ms. Katherine Wan, Head, Academic Advising Office
Ms. Rachel Hong, Academic Advisor, Academic Advising Office

Dr. Susan Bridges, Associate Professor, Centre for the Enhancement of Teaching and Learning and Assistant Dean (Curriculum Innovation), Faculty of Education
Dr. Tracy Zou, Assistant Professor, Centre for the Enhancement of Teaching and Learning


For information, please contact:
Ms. Noranda Zhang , CETL
Phone: 3917 4729; Email: noranda@hku.hk​

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Date: January 28, 2014 (Tuesday)
Time: 12:45 pm to 2:00 pm
Venue: Room 321, Run Run Shaw Building

Who is this event for?

This event is designed for all staff involved with the academic advising system at HKU.

What is the aim of this event?

The overall aims of the session are: (a) to gain exposure to current academic advising trends through reviewing cases, (b) to apply relational knowledge to case studies by suggesting solutions and identifying available resources, and (c) to network and share experiences with colleagues in academic advising roles.

What takes place during this event?

  • Learn from recent cases at HKU
  • Discover resources and referrals available for academic advising
  • Case study debriefing and experience sharing with:
    • Dr. Amy Lewis, Academic Adviser, Academic Advising Office
    • Ms Katherine Wan, Head, Academic Advising Office
    • Dr. Eugenie Leung, Director, Counselling and Person Enrichment, CEDARS
    • Mr. Joe Poon, In-House Legal Counsel

* A light lunch will be served.
Please click HERE to register!

Who should I contact if I have questions?

For enquiries, please contact Dr. Amy Lewis at 2219 4684 / alewis@hku.hk.

Is there anything I can do to prepare for the workshop?

You can have a look at our Quick Reference Guide for Faculty Academic Advisers to gain some ideas on academic advising. You will have the opportunity to interact with other academic advisers and staff of the Academic Advising Office during the workshop.

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Who is this workshop for?

hkubanner-aao2This workshop is designed for academic and academic-related staff, who recently joined the University or have been newly appointed to academic advising responsibilities at HKU.

What is the aim of this workshop?

The overall aim of the workshop is to provide a foundation on the developmental model of academic advising and to introduce key features of the academic advising system at HKU, as well as support for academic advisers.

Date: 24 Sept 2013 (Tuesday)
Time: Noon to 2:00 pm
Venue: Room 321, Run Run Shaw Building

What will I learn about?

Some of the topics covered in the workshops are:

  • Academic advising foundations and the role of academic advisers
  • Web-based academic advising support in the Student Information System
  • Referrals to University supporting units
  • Experiences from case studies

Who should I contact if I have questions?

For enquiries, please contact Dr. Amy Lewis at 2219 4684.

Please click HERE to register!

The programme rundown will be announced soon.

*Light lunch will be provided.

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