Managing Study and Work with Digital Tools: Notion, OneNote and Evernote

 

Managing Study and Work with Digital Tools: Notion, OneNote and Evernote

Whether fully online mode or blended mode, digital tools can help teachers and students manage projects and resources across different subjects more effectively and efficiently. This article explores and compares the prominent features of three digital tools: Notion, OneNote, and Evernote. HKU teachers and students may see this article for a reference to select tools to help facilitate work and study. 

 

Access to three apps

To sign up for these apps, you can visit official websites and create an account with your HKU email. Notion now offers an educational free plan link for educators and students, and HKU teachers and students can enjoy Microsoft OneNote for free with the HKU license for Microsoft Office 365. There is no educational plan offered by Evernote but there are still some good features to help users to manage work or study.

 

How digital tools help teachers and students

For teachers, these tools may help:

  • create a 24/7 digital learning space for students to access;
  • enable student collaboration and extended learning outside the classroom;
  • track students’ learning progress;
  • design and provide summative and formative feedback to students.

For students, these tools may help:

  • organize school work and projects;
  • take notes for on-the-spot exercises;
  • visualize learning progressions.

 

Features: Similarities and differences

The table below compares features among Notion, OneNote and Evernote. You can refer to the given information to help you select the tool that suits your teaching or learning needs:

  Notion
(download)
OneNote
(download)
Evernote
(download)
Free templates available
  • 50+ templates are available
  • a few templates are available
  • 14 templates for school activities
Embeds
  • texts, audios, videos, images, recordings, links

 

  • codes, videos, equations, web bookmarks, etc.
  • texts, audios, videos, images, links

 

  • recordings, sketches, etc.
  • texts, audios, videos, images, links

 

  • recordings, code blocks, sketches, etc.
Features for teachers Teachers can:

  • customize syllabus, lesson plans, course schedules, and other school activities with the provided templates

 

  • and set sharing permissions to allow access, editing, commenting and teamwork

Click the video for more information.

Teachers can:

  • create classes and groups

 

  • add and remove students and co-teachers

 

  • create a collaboration space for student cooperative learning

 

  • publish the course materials

 

  • review and give private feedback

 

  • organize and collaborate effectively across the schools and districts

Click this link to create a classroom with OneNote.

Teachers can:

Features for teachers Students can:

  • use templates to create class notes, course schedules, study plans, reading lists, thesis planning, weekly agendas and more

 

  • set sharing permissions to allow access, editing, commenting and teamwork

Click the video for more information.

Students can:

  • collaborate to study with other users

 

  • access the content library for handouts

 

  • take class notes, set plans or complete homework as a personal workspac
Students can:

  • manage their priorities and schedule

 

  • establish a consistent way to organize information by creating a logical notebook structuredefining a set ofreusable tags, and establishing naming conventions
Supporting Platform (Web Browser, iOS, Android, macOS, Windows Yes Yes Yes

 

After the comparisons, it shows that Evernote helps users to organize work and study but with limited functions and features for free. Notion and OneNote may benefit teaching and learning activities more. The following highlights more functions and features that teachers and students can realize with the tool Notion or OneNote:

  For teachers who are seeking tools to realize the following goals: For students who are seeking tools to realize the following goals:
Notion
  • Build a lesson plan database with the syllabus, course materials and collaborative learning space

 

  • Create a searchable and sharable class website

 

  • Organise the teaching resources by labeling their types and enable filters functions

 

  • Create spaces to track students’ progress and require learners to visualise their learning progress

 

  • Look for low-code-no-code learning website building tool
  • Manage knowledge and study

 

  • Look for a low-code-no-code personal portfolio and website building tool

 

  • Take note of maths equations and symbols

 

  • Manage assignments and schedules with free templates

 

  • Engage and collaborate with other users online

 

  • Look for low-code-no-code learning website building tool

 

OneNote
  • Create lesson plans and classroom planner

 

  • Build a personalised class notebook

 

  • Integrated with handwriting tools that support teaching some subjects such as maths, English, arts, and design

 

  • Allow to access, collaborate, and share content

 

  • Enjoy sync-up functions with other Microsoft software (i.e., Teams, Word, Excel, PowerPoint, OneDrive)
  • Create students’ works

 

  • Take notes by typing texts, and words, and even draw with a stylus, finger, or mouse

 

  • Manage assignments and schedule

 

  • Collaborate for group work

 

  • Enjoy sync-up functions with other Microsoft software (i.e., Teams, Word, Excel, PowerPoint, OneDrive)

For teachers who are interested in using e-learning tools in the classroom but still need some help, you are welcome to book a consultation with Technology-enriched Learning Initiative (TELI) for more ideas by contacting via enquiry@teli.hku.hk.

 

Extended readings

 

Written by Mr Abdul Hasan Ai Asyari, Ms Han Xiurong

Reviewed by Ms Cindy Liang, Dr Leon Lei

 

Incorporating fantasy context provides students a joyful learning experience – Taking Pixton as an example


Message from Technology-Enriched Learning Initiative
 

Date: 17 May 2022 (Tuesday)
Time: 1:00pm – 2:00pm
Venue: Virtual Venue – via Zoom
Speakers: Ms Lynn Lin, Ms Shurui Bai

Registration

As the generation of digital natives, our students are accustomed to immersing themselves in virtual environments for entertaining and socializing every day. Education should also make a quick response in constructing a fantasy learning context where students could perform multiple learning tasks beyond the reality restriction. In an educational setting, fantasy has often been used in the form of narrative-based scenarios to engage learners and immerse them in virtual activities.

In this session, we will present three cases of using fantasy context in different learning activities to enhance students’ learning performance, course engagement, and provide a joyful learning experience. One educational technology software Pixton will be applied to set up the fantasy context. With easy-to-build illustrated comics, storyboards, and custom characters, the three cases utilized different functions to build fantasy context from course assessment, in-class collaborative learning, to overall gamification. This session will also introduce practical guidelines and pedagogical implications to inform better use of the fantasy context and the software itself.

Innovation and Support on Virtual Instruction: Case Studies


Message from Technology-Enriched Learning Initiative
 

Date: 6 May 2022 (Friday)
Time: 12:30pm – 1:30pm
Venue: Virtual Venue – via Zoom
Speakers: Dr Leon Lei, Ms Cindy Liang, Ms Lynn Lin, Ms Marie Tao

Registration

Since the early stage of the pandemic in early 2020, teachers have had to adopt online, hybrid flexible (HyFlex) or other new modes of teaching. Teachers are often excited to design learner-centred and sustainable online/virtual/blended learning experiences with cutting-edge learning technologies. However, teachers often need adequate technical/pedagogical support for the development beyond emergency virtual instruction.

“Instructional Design Extension Assistant (IDEA)” is a UGC-funded scheme implemented by TELI from 2021 to 2023. Instructional designers co-develop virtual instructional materials with teachers for blended learning. The scheme supports teachers transforming their blended instruction in the next stage, based on the scholarly research from the learning science field.

In this webinar we would like to showcase several cases from different Faculties in the e-learning co-development process. In particular, we would like to introduce several useful e-learning/teaching tools succinctly:

  • Sustainable education (Learning analytics)
  • Collaborative group learning activities (Miro)
  • Student knowledge management (Notion)
  • Self-paced learning modules (Open edX)

This webinar is supported by the UGC Special Grant for Strategic Development of Virtual Teaching and Learning.

Virtual Reality for Teaching, Learning and Assessment


Message from Technology-Enriched Learning Initiative
 
Part I

Date : 28 March 2022 (Monday)

Time: 14:30 – 15:30 (HKT, UTC+8)

Speakers: Prof. HO Tat Kei Alfred, Dr LAU Sin Nga Ann, Dr Xiao HU

Registration

Event page

Part II

Date : 4 April 2022 (Monday)

Time: 12:30 – 13:30 (HKT, UTC+8)

Speakers: Prof. Adam FINGRUT, Dr Fun Man FUNG, Dr Jian YANG

Registration

Event page

With the increasing digitisation of classrooms, there is constant interest to adopt emergent technologies into teaching and learning. Virtual reality (VR) is one of the new technologies that piqued the interest of educators around the world with the promise to create new learning experiences. It is seen as a valuable tool to create immersive environments and provide a student-centered learning experience through interactions.

While the benefits of AR are apparent, widespread adoption of this technology remains a work in progress. There are many practical issues and concerns yet to be addressed, such as ease of use, scalability and comparative effectiveness. As such, steps taken by pioneers in adopting VR would be insightful for mindful educators.

In this two-part webinar we have invited professional educators from different institutions to share their experience in using VR technology in their classes. In particular, our guest speakers will cover the following topics:

  • Part I – 28 March 2022 (Monday) 14:30 – 15:30 (HKT, UTC+8)
    • Secondary students using VR for heritage discovery
    • Interdisciplinary Teaching and Learning with VR
    • Leveraging VR creation in cultural heritage education
  • Part II – 4 April 2022 (Monday) 12:30 – 13:30 (HKT, UTC+8)
    • Practical VR & AR in studio-based learning for architectural design
    • Using web-based VR for crime scene investigation studies
    • Large-scale VR adoption in medical anatomy classes

Speakers details and more information can be found on the event webpages:

https://eteaching4u.org/virtual-reality-for-teaching-learning-and-assessment-part-i/

https://eteaching4u.org/virtual-reality-for-teaching-learning-and-assessment-part-ii/ 

Acknowledgement

This webinar is supported by:

– UGC Special Grant for Strategic Development of Virtual Teaching and Learning – Inter-institutional Collaborative Activities Projects

– IEEE Education Week

– IEEE Region 10 Education Activities Committee

– IEEE Hong Kong Section Education Chapter

Create a Second Brain: Effectively Managing Individual Knowledge with Notion

Date: 10 Jan 2022 (Mon)
Time: 12:30pm – 1:30pm
Venue: Virtual Venue – via Zoom
Participants: HKU staff and students only
Speakers: 
Leon Lei, Technology-Enriched Learning Initiative
Cindy Liang, Technology-Enriched Learning Initiative
Patrick Desloge, Centre for Applied English Studies
Cesar Jung-Harada, Faculty of Architecture

Registration

The use of digital tools has been a growing trend in teaching and learning activities. For example, teachers manage course schedules and content with Moodle, teach synchronously/ asynchronously with Zoom. At the same time, students create assignments via Google and Microsoft applications, submit assignments via Moodle or Turnitin, and communicate with peers and instructors through different social platforms. Have you ever thought about an all-in-one platform that helps to compile most of the work and keep the instructor and students working together in a shared space? Have you thought about a space that enables students to manage their projects, visualise learning progress and collaborate with student peers?

In this webinar, we invite guest speakers from different sections in HKU to share their experiences with Notion, an all-in-one workspace that supports note-taking, collaborative work and project management.

You are invited to join the sharing and discussion with our guest speakers on how they have compiled teaching and learning activities, facilitate students to work collaboratively and manage teamwork with Notion.

Click to view the User Guide to Notion for Education:
https://tl.hku.hk/2021/11/user-guide-to-notion-for-education/

If you would like to co-develop a Notion space for teaching and learning purposes, please contact Dr Leon Lei (culei@hku.hk) to book a consultation. Click here to know more about the IDEA scheme offered by TELI: 
https://tl.hku.hk/2021/07/instructional-design-extension-assistant-idea-scheme/

HKU’s Cardiac Imaging MOOCs – GOLD Award Winner of 2021 Reimagine Education and 2021 edX Prize Finalist

HKU Cardiac Imaging Massive Open Online Courses won the prestigious 2021 Wharton-QS Reimagine Education GOLD Award in Life Sciences and is also edX Prize 2021 Top 12 Finalist!

Course Homepages:

Advanced Cardiac Imaging: Cardiac Computed Tomography (CT): https://www.edx.org/course/advanced-cardiac-imaging-cardiac-computed-tomograp

Advanced Cardiac Imaging: Cardiac Magnetic Resonance (CMR): https://www.edx.org/course/advanced-cardiac-imaging-cardiac-magnetic-resonance-cmr

Read more: https://press.edx.org/celebrating-the-2021-edx-prize-finalists

CUHK KEEP Project VISUAL Seminar: Gamification with KEEP Open edX

Date: November 26, 2021 (Friday)

Time: 11:30 am – 12:00 nn

Speakers: CUHK Knowledge & Education Exchange Platform (KEEP) Project Team

Format: Zoom Meeting

Registration

Gamification has become increasingly popular in education as a powerful tool to boost learners’ motivation and engagement by incorporating game elements into a learning environment.

As educators nowadays seek innovation from digital technologies to help make online courses more than just streaming and recording, gamified eLearning experience has received great responses and is highlighted by scholars as part of a new paradigm shift for future education.

To promote gamification in eLearning and equip teachers and students with the most cutting-edge technologies, KEEP is organising “VISUAL Seminar: Gamification with KEEP Open edX” to showcase the new gamification features adopted by our team.

In this half-hour event, you will be invited to explore the latest functions of the KEEP Open edX and discuss the key issues concerning the application of gamification in the Learning Management System (LMS). Assistance regarding our system will also be provided in the “Questions and Answers” session.

Content:

  • Introduction of the new functions on KEEP Open edX
  • Discussion on the key issues of gamification in the LMS
  • Q&A session

Registrations are on a first-come, first-served basis. Should you have any questions, feel free to contact KEEP at marketing@keep.edu.hk. We look forward to meeting you soon!

User Guide to Notion for Education

Now Notion provides free Personal Pro Plan to educators and students. Through this guide, you will learn about what Notion is and how this productivity application can support your personal life, work and study. 

What is Notion?

Notion is a productivity application where you can create notes, databases, wikis, calendars and reminders, etc. All these features can be used individually or in collaboration with others. It supports multiple platforms (Windows / MacOS, IOS / Android) and desktop applications. The databases in Notion will be automatically saved and synced among different platforms and devices. You can download a desktop application via https://www.notion.so/desktop.

Create an account

Before you start exploring Notion, you need to create a Notion account with several steps:

  1. Click ‘Try Notion free’ on notion.so
  2. Enter your HKU email address and click ‘Continue with email’ 
  3. Receive a temporary Notion signup code via email
  4. Enter your name and set a password
  5. Select the plan for personal use 
  6. Click the provided link or copy and paste the code to verify your login 
  7. Click ‘Get free Personal Pro Plan’ on the bottom left corner

Then your Notion workspace is ready to use! Please click this link to watch a tutorial video if needed. You can set a permanent password in Settings & Members -> My account.

Upgrade to Personal Pro Plan

For first-time users

Different from the free Personal Plan designed for individual use, the Personal Pro Plan allows you to collaborate with more people. With the Personal Pro plan, you will have unlimited pages and blocks, guests and files uploaded. If you create the Notion account with your university email via HKU Portal, your account will be automatically upgraded to the Personal Pro Plan for free. To check if you are enjoying the Personal Pro Plan, go to the sidebar, then click on ‘Settings & Members’ and ‘Plans’. Besides, you can also manage your account information, notifications, connected apps, language & region, appearance, billing and integrations inside ‘Settings & Members’.

For those who already have a Notion account

If you already have a Notion account with your personal email, you can upgrade to the Personal Pro Plan for free by changing your login email account to the university email. To achieve this, please go to ‘Settings & Members’, ‘My account’, ‘Email’ then click on ‘Change email’.    Click this link to watch a tutorial video if needed.

Create Your First Page

After successfully logging in, you can create a new Page by clicking on the plus sign (‘+’) button on the sidebar. Click on this link to watch a tutorial video to learn some basic features, including how to add icon and cover to a Page, create Blocks, and adjust the layout.

Customise your Page with Blocks and Databases

If you already have an account and have started to use Notion, and would like to explore more on the design and customisation, feel free to check out the below content!   The Block and Database are characteristic features in Notion which allows you to create a multi-level hierarchy inside the Notion page for different purposes. You can design your page with Blocks and Databases like having LEGO bricks to build a LEGO castle. Please check out the following tutorials supported by Notion for more information: For blocks:

For databases:

Recommended In-app Templates

For first-time users, it is great to start your Notion journey with different templates provided by Notion. Notion provides more than 50 in-app templates that you can adjust and customise as your own. You can easily find the ‘Templates’ on the bottom of the sidebar, or click on this link for more information.

For Teachers

Notion is not just designed for individual use, it also shows the potential to enable team collaboration. There are some templates that can help with classroom management, or facilitate collaboration in your classroom:

Click this link for more information.  

For teachers, if you are interested in using Notion in the classroom but still need some help, you are welcome to book a consultation with Technology-enriched Learning Initiative (TELI) for more ideas. Contact via email: enquiry@teli.hku.hk

For Students:

You can use Notion to manage your study, personal life or other fantastic uses. There is a list of templates for your reference:

Click this link for more information.  

For HKU students who are interested in using Notion and would like to explore more, you can book a consultation with Digital Literacy Lab (DLL) via https://www.diglit.hku.hk/book.

To check out this blog post in Notion page: Link

Camtasia Video Production Workshop (Basic and Advanced)

[This round of workshops is a re-run of the Camtasia Video Production Workshop organized in March and May 2020, with new features of Camtasia 2021 added. You can also subscribe TELI YouTube playlist for recordings of previous workshops: https://hku.to/UseCamtasia]
Date:
1 December 2021 (Basic) Registration

3 December 2021 (Advanced) Registration

24 January 2022 (Basic) Registration

25 January 2022 (Advanced)Registration

26 January 2022 (Basic) Registration

28 January 2022 (Advanced)Registration
Time: 12:30pm – 1:30pm
Venue: Virtual Venue – via Zoom
Speaker: Dr Leon Lei, Ms Cindy Liang, Ms Lynn H. Lin, Ms Marie Tao
Number of seats: 30 per workshop
Remarks:The content of the three Basic workshops is identical, and the same for the three Advanced workshops. Interested participants can sign up for either one or both of the workshops based on your proficiency in using Camtasia.

Educational videos have become an important part of higher education. Educators can integrate multimedia content such as instructional videos for delivering content in many online/hybrid classes. The challenge for educators is understanding and exploring how best we might produce teaching videos and use videos as an educational tool effectively.

Upon completion of the workshops, participants will be able to identify the opportunities, challenges, and tactics of producing high-quality instructional videos for teaching and learning.

In the basic workshop, we will introduce:

  • download and installation of Camtasia with HKU Campus License
  • interface of Camtasia 2021
  • basic features of Camtasia
  • recording, editing and sharing your first screencast
  • video editing basics
  • audio editing basics
  • adjusting clip speed
  • using the PowerPoint add-in
  • exporting and sharing your first video

In the advanced workshop, we will introduce:

  • selecting area that you want to record
  • resizing your window using Sizer
  • adding annotations and transitions
  • creating advanced animations
  • making it snap with magnetic tracks
  • adding sound effects
  • leveling volume
  • including music
  • sharing projects with others
  • removing noise

eteaching4u: Copyright, Creative Commons and Open Educational Resources in Virtual Instruction

Date: 29 September 2021 (Wednesday)
Time: 12:30 – 13:30 (HKT, UTC+8)
Speakers: Ms Alice Lee, Dr Leon Lei

Registration

Copyright is meant to encourage creativity by conferring exclusive rights on authors and enabling copyright owners to make profits by distributing or licensing copyright works. Nevertheless, in reality, the copyright regime is too complex and technical for a layman to comprehend. In virtual learning, teachers are creators as well as users of copyright materials.
There are burning questions regarding copyright issues in teaching and learning. For example, would it be copyright infringement when teachers and students include copyright works like images or music into their presentations, teaching/learning materials or social media? Who owns the copyright for contents created during learning activities? How can we creatively and ethically use copyright works?
We would like to discuss the potential and affordances of Creative Commons (CC), Open Educational Resources (OER) and CC/OER-enabled pedagogies with some examples in training.

  • Copyright, OER and CC in teaching and learning
  • OER/CC adoption (e.g. how to search and adopt CC-licensed works)
  • OER/CC creation (e.g. deciding which CC licenses should be adopted)
  • OER/CC in general education, introductory courses and other courses

Through the training, participants can reflect on better practices and design considerations in CC/OER-enabled pedagogies. Upon completion, the participants will be able to:

  • Identify copyright owners and avoid infringement;
  • Identify the opportunities and challenges of adopting CC and OER in the curriculum; and
  • Use CC and OER to facilitate classroom learning and assessment.

Speaker

Ms Alice Suet Ching LEE is an Associate Professor of Law at the University of Hong Kong, SFHEA (Senior Fellow of AdvanceHE), and convenor of the T&L Interest Group at the Faculty of Law. Associate Dean (Academic Affairs) from 2011 to 2020, she has received the University Distinguished Teaching Award and two Outstanding Teaching Awards from HKU, and a student-led Teaching Feedback Award. She chaired the HKU Teaching Exchange Fellowship Sub-group from 2017 to 2021, and led or joined a number of TDG projects including “Promoting Creative and Ethical Curriculum and Pedagogical Innovations through Copyright Education” (PI) and “Knowledge and Experience Generalisation through Daily Sharing by Legal Professionals to Break the ICE: Internationalisation, Common sense and Ethics education” (PI).

Dr Leon Lei is currently an e-learning technologist in the University of Hong Kong (HKU). He received his Ph.D. degree in electrical and electronics engineering from HKU. He has been working on remote/blended/MOOC learning initiatives in higher education and K12 education. His research interests include learning analytics, open licensing and education, and chatbot tutors. He was awarded with the Best/Outstanding Paper Award in IEEE International Conference on Teaching, Assessment, and Learning for Engineering (TALE) 2013, 2017 and 2020. He is an IEEE Senior Member and an Advance HE Senior Fellow.

Acknowledgement

This webinar is supported by:
– UGC Special Grant for Strategic Development of Virtual Teaching and Learning – Inter-institutional Collaborative Activities Projects
– IEEE Region 10 Education Activities Committee (2021 Region-10 Call for Capacity Building Workshop under Educational Activity; IEEE R-10 EAC’s Call for Proposal for “Reaching Local Initiatives”)
– IEEE Hong Kong Section and IEEE Hong Kong Section Education Chapter.