Message from Curriculum Development and Quality Assurance Section of the Registry
Teaching Excellence Award Scheme 2021
This is to remind colleagues and students that nominations are now invited for awards under the 2021 Teaching Excellence Award Scheme (TEAS).
The TEAS aims to recognise, reward and promote excellence in teaching at the University. Under the Scheme, there are four categories of awards, viz. University Distinguished Teaching Award, Outstanding Teaching Award (OTA), Early Career Teaching Award (ECTA) and Teaching Innovation Award (TIA). Besides individual awards, both OTA and TIA comprise team awards to recognise and encourage collaborative effort and achievement in enhancing teaching and learning. All Faculties are encouraged to nominate colleagues who have made outstanding teaching and learning contributions for these awards. For ECTA, in particular, we hope to receive at least one nomination from each Faculty.
For further details, please refer to the circular from the Vice-President and Pro-Vice-Chancellor (Teaching and Learning) at:
Nominees are encouraged to contact the Centre for the Enhancement of Teaching and Learning (CETL) for advice on the preparation of teaching portfolios.
All nominations and the supporting documents should reach Ms. Synthia Chau, Curriculum Development and Quality Assurance Section, by October 22, 2021. Enquiries may be directed to Ms. Chau at 2859 2440 or email to schau@hku.hk.
Message from Professor Ian Holliday, Vice-President and Pro-Vice-Chancellor (Teaching and Learning)
Dear colleagues,
As you are aware, assessment is an important vehicle for supporting and guiding student learning. The University has an overarching assessment policy which sets out the philosophy and principles that guide and regulate assessment practices. The key principle is that students should be assessed in an appropriate, fair, rigorous and transparent manner. Solid and timely feedback, not restricted to scores or grades, should be provided. In particular, the QAC Audit Panel has advised us to enhance students’ understanding of the grade descriptors used in undergraduate and taught postgraduate courses, and to provide better feedback.
You are therefore requested at the start of each semester to talk students through the grade descriptors used in their courses, so that they understand the level of performance expected of them. You are also asked to give timely feedback on assignments and written examinations, so as to enable students to learn from what they have done well and what they have done badly.
The Centre for the Enhancement of Teaching and Learning (CETL) will continue to work on enhancing assessment practices and providing good feedback to students. If you have any thoughts or need any help, you are most welcome to contact the CETL staff liaison for your Faculty/Office as set out below:
To facilitate lecture recording and uploading on Moodle, the classroom lecture capturing function via Zoom service is enabled on Moodle. All classroom lectures can be recorded and uploaded to Moodle with a few simple steps. Please refer to the followings:
Please be reminded that all lectures recorded under this service will be deleted automatically after six months. If you wish to keep a copy of your lecture videos, please download the files within six months of uploading.
For enquiries, please contact:
Immediate Classroom Support Service by LES, ITS (telephone numbers can also be found in each classroom)
Important message from Professor Ian Holliday, Vice-President and Pro-Vice-Chancellor (Teaching and Learning)
Dear colleagues and UG students
I’m writing to update you on our teaching arrangements for Semester 1 (S1), 2021-22.
As mentioned in my bulk email of May 5, we will return to face-to-face (f2f) teaching and learning in S1. As confirmed by the Senior Management Team (SMT) in consultation with the Task Force on Infectious Diseases, lectures will be delivered f2f in teaching venues (including central classrooms and department rooms) adopting a room capacity of 75% of the original capacity. The only exceptions will be a very small number of classes which, for pedagogical reasons such as a flipped classroom approach, have the endorsement of the Programme Director to be delivered online.
Under the “75% room capacity” arrangement, most of the lectures of UG courses will be allocated a classroom which can accommodate all course participants. In view of the limited supply of central classrooms, however, around 7% of lecture classes can only be allocated a classroom that can accommodate most but not all course participants. For these classes, the students will be split into two groups. Students whose last digit of their University ID number (UID) is an odd number belong to Group A, and will attend the f2f lectures in the odd teaching weeks and view the recording of the lectures held in the even teaching weeks. Those whose last digit of their UID is an even number belong to Group B, and will attend the f2f lectures in the even teaching weeks and view the recording of the lectures held in the odd teaching weeks.
For colleagues
The Examinations Office will soon release the draft teaching timetables for 2021-22 and room allocation results. For classes which need to adopt the above-mentioned split-class arrangement, departmental colleagues will be asked to indicate this in the Student Information System (SIS) before release of the programme guide on July 26, 2021 for students’ viewing.
Notwithstanding that most lecture classes will be delivered f2f, all lectures have to be recorded and the recordings have to be made available on HKU Moodle. Assistance and advice from ITS and TeLi on lecture recording via Panopto and uploading to Moodle will be provided where necessary.
For students
Starting from July 26, 2021, students will be able to view, in SIS, whether individual courses are going to adopt the split-class arrangements as detailed above. Students enrolling in such courses will be able to view the class arrangement of the lectures for each teaching week (i.e. whether they are able to attend f2f lectures) in their personalized HKU Event Calendar and SIS-My Timetable. Details will be provided in guidelines to be issued before July 26 to help students prepare for course selection.
The online course selection period will start on August 4, 2021 (please refer to the 2021-2022 calendar here). As such, please be reminded to check and settle all of your outstanding payments and login your HKU Portal at least once on or before August 1 to ensure a smooth Portal login for course selection.
As usual, please drop me a line if you have any queries.
Best wishes, Ian
Professor Ian Holliday
Vice-President (Teaching and Learning)
The University of Hong Kong
The public health situation in Hong Kong is improving. Barring another large outbreak in the city, we can plan for a wider range of on-campus and off-campus activities in the months ahead. I’m writing now about teaching arrangements in Semester 1 (S1), 2021-22.
Moving back to f2f
In S1 we will return to face-to-face (f2f) teaching and learning. This does not mean we will abandon all that we have gained from online teaching, for much of it has been good. It does mean we will again offer students the immersive campus experience that defines a student journey at HKU. Blended into our f2f classes will be online components designed to promote quality teaching and learning.
Lectures
Lectures will be delivered f2f unless there are strong reasons not to. On the one hand, public health protocols may impose capacity constraints that oblige us to keep some lectures online. On the other, teachers may wish for pedagogical reasons, such as a flipped classroom approach, to present their lectures online. We will provide students with detailed information through SIS.
Recording lectures
We will ask teachers to record all lectures, including those delivered f2f, and make the recording available on HKU Moodle, again unless there are specific reasons not to. Many students have told us how productive it is to engage with archived lectures at their own pace, and how helpful it is to return to lectures delivered earlier in the semester.
Tutorials, seminars, etc
Interactive sessions such as tutorials, seminars, laboratory work and clinical practice (and, indeed, some lectures with large participation components) will be delivered f2f.
End-of-semester examinations
In the past couple of years we have made extensive use of our OLEX platform for end-of-semester examinations. At the end of S1 we will minimize use of this platform and return as much as possible to proctored, onsite assessment in examination halls.
Academic student exchange
We intend to make a full return to academic student exchange in S1. We are working with our global partners to ensure both inbound and outbound students have the support they need to navigate diverse public health protocols in distinct jurisdictions around the world.
Remote learning
We do not expect to offer a full suite of remote learning opportunities to students in S1. Some teaching will be accessible online because that makes sense for both teachers and students. But it will not be possible for students to complete their S1 courses purely online.
Returning to Hong Kong
Teachers and students expecting to travel outside Hong Kong in the summer will need to time their return journeys to ensure they make it back to campus by the start of September. Government quarantine guidelines may be modified in the weeks ahead, and different requirements may be in place depending on origin of travel and vaccination status. Please plan accordingly.
Vaccination
We are still in the middle of a global pandemic. We strongly recommend that all staff and students get vaccinated for their own protection and for the protection of others. HKUMed operates one of 28 community vaccination centres at Ap Lei Chau Sports Centre (Lei Tung MTR). Online bookings can be made at all 28 centres (https://booking.covidvaccine.gov.hk/forms/index.jsp). While vaccination will not be a requirement for coming onto campus in S1, it may be necessary for some higher-risk on-campus and off-campus activities.
Coming to campus
We look forward to welcoming all colleagues and students back to campus in September. As you know, everyone coming to HKU needs to adhere to our infection control protocols (https://covid19.hku.hk/). We will continue to monitor the COVID-19 situation and make necessary adjustments. Always stay vigilant and make personal and group health your top priority.
Update: The 2020-21 SLEQ is now closed.
We thank all students for your participation. For further news about SLEQ, please visit https://tlem.hku.hk/sleq/.
The annual Student Learning Experience Questionnaire (SLEQ) starts! HKU conducts institutional surveys on students’ learning experiences regularly to yield information for review and renewal of curriculum and pedagogy. The findings of the SLEQ help ensure and enhance the quality of learning experiences.
We now invite all first, second, and final year undergraduates to participate in the Student Learning Experience Questionnaire – Undergraduate (SLEQ – UG); and all final year taught-postgraduates to the Student Learning Experience Questionnaire – Taught Postgraduate (SLEQ – TPG). Both surveys are conducted online. While different curricula/ programmes may have different starting time for the survey administration, all target students will be invited via e-mail when the survey starts. You can also access the questionnaire through the “My e-learning” tab in HKU Portal, as well as this direct link: http://sleq.hku.hk/2021.
Your feedback matters! It only takes about 10 minutes to complete the questionnaire. All information collected will remain strictly confidential. For more details about SLEQ, please visit our Frequently Asked Questions page. You are welcome to contact us at surveytl@hku.hk or 3917- 4787 for any enquiries or technical issues on the SLEQ. .
Important message from Professor Ian Holliday, Vice-President & Pro-Vice-Chancellor (Teaching & Learning)
Dear colleagues
One more bulk email mostly recapping an array of information about T&L support.
Classroom support
The LES website lists and profiles classrooms that are enabled for hybrid lectures. All have upgraded audio signal for high-quality lecture capture and recording. Any teacher requiring additional equipment, such as a USB portable monitor or microphone, can make use of the LES loan system. Real-time classroom support remains available through the LES team at 3917 5122 (Main Campus) or 3917 8888 (Centennial Campus). These phone numbers are also displayed in classrooms. Operating hours are 08:00-20:00 Monday-Friday and 08:00-13:00 Saturday.
Tutorial sign-up system
To enable students to use the tutorial sign-up system, teachers need first to enter tutorial group information in the Class Planner and Room Booking System through the Examination Office’s website.
Pedagogical support
CETL provides a wealth of pedagogical support. The CETL website has many resources covering online course design, hybrid-mode teaching, online assessment, etc. CETL Faculty liaison persons can be contacted for assistance.
Technical support
For assistance with e-learning matters, please send a WhatsApp message to TeLi on 6437 8034. During office hours, a reply will be sent within 10 minutes. One-on-one e-learning consultation sessions with TeLi can also be arranged.
Online resources
The following websites have useful information for teachers:
Our most recent messages to UG and TPG students are available online. Important S2 dates are also posted.
Many thanks to CETL, ITS, Library and TeLi colleagues for pulling together this information and staffing our T&L support services. Thanks also to teachers for working through the long list of resources assembled here. All queries: ian.holliday@hku.hk.
Important message from Professor Ian Holliday, Vice-President & Pro-Vice-Chancellor (Teaching & Learning)
Dear colleagues and students
I’m writing with good wishes for the New Year and updates about S2 T&L arrangements.
Teaching Arrangements
Delivery modes for individual courses were chosen by teachers and programme teams at the end of S1. We released the information to students through SIS on December 11. At a meeting of the Task Force on Infectious Diseases yesterday afternoon, we reviewed the S2 T&L arrangements in light of the improving public health situation in Hong Kong. We noted that the pattern of choices made by teachers for S2 courses points to a low-density campus environment, since most courses will be delivered in hybrid or online mode. We further noted that our robust campus infection control measures remain in place. We therefore feel that the delivery modes selected by teachers can remain as they are. If any difficult cases arise, please do contact me.
Add/Drop Period
In recent semesters our practice has been to provide UG students with a ‘self-enrol’ function on HKU Moodle to enable them to audit courses during the add/drop period (http://moodle-support.hku.hk/sites/Moodle_enrol_me.pdf). In S2, this function will be available from 09:00, January 18 to 16:00, February 1.Thereafter, all self-enrolments will be deleted unless the student has formally enrolled in the course through the course registration system.
Assessment Options
In S2, we are removing the pass/fail assessment option that has been made available to students for the past year or so. As a failsafe, we’re keeping the late drop option. In S2, students will be able to exercise the late drop option through from 09:00, March 8 to 23:59, April 9 through the course registration system.
Exams and Assessment
As in S1, all final exams will take place online. The exceptions remain as before: exams that need to be held in-person either because there are special requirements (eg professional programmes), or because all the students taking a course are in Hong Kong and it is safe for them to attend an in-person exam. Faculties will issue separate guidance to their students about this.
Study Rooms and Online Resources
Apart from the Library and Learning Commons, small classrooms not used for teaching are made available to students for self-study (https://www.les.hku.hk/teaching-learning/about-classroom). Additional resources are available on these websites, which are regularly updated:
As before, our policy is that students taking online classes are required to turn on their webcams when the teacher asks them to do so. (Virtual backgrounds are of course permissible.) Students with special needs or circumstances may apply to their teachers for exemption on a case-by-case basis. If it is not possible for a teacher and student to reach agreement, the case may be referred to the relevant Associate Dean (Teaching and Learning) or, in the case of Common Core courses, to the Director.
Coming to Campus
As you know, everyone coming to campus needs to be aware of and respect our infection control protocols (https://covid19.hku.hk/). We will continue to monitor the COVID-19 situation and make any necessary adjustments. Please always stay vigilant and make personal and group health your top priority.
Best wishes for S2 – Ian
Professor Ian Holliday
Vice-President (Teaching and Learning)
HKU
Message from Academic Advising Office of the Registry
Dear Colleagues,
Choosing a major and / or a minor is no doubt one of the most important academic decisions students make in their university education. In light of the COVID 19 pandemic, the “Major Minor Week 2021” would go online this year for students to explore their major / minor options effectively. Colleagues are welcome to refer your students to this event if deemed appropriate:
Opening Talk: “Your Studies and Career: What to Consider”, 12:30 pm, Jan 25 2021 (Monday)
Jointly delivered by AAO and CEDARS (Careers and Placement), this talk will help students understand the relationship between studies and career, study planning tools and how to make suitable study decisions. For details and registration, please go to: https://aao.hku.hk/event/major-minor-week-2021/ .
Faculty-based Sharing Sessions via Zoom
Time: 5:30 pm to 6:30 pm
Details and Registration:
In every late afternoon of the week, AAO will invite senior students and administrators from various Faculties to answer students’ questions on study experiences, requirements, policies and regulations etc. For registration, please click HERE
Dates:
January 25 (Mon): Arts
January 26 (Tue): Business and Economics
January 27 (Wed): Engineering
January 28 (Thu): Science
January 29 (Fri): Social Sciences
** For the minors offered by Architecture, Education, Medicine or the Common Core, students can email their questions to aaoffice@hku.hk or indicate in the registration form. AAO will direct the inquiries to the suitable senior students / administrators**
Other Online Resources
More resources for making major /minor selection are available at the website “How to Select My Major and Minor”
For enquiries, please contact us at aaoffice@hku.hk / 3917 0128 / 5413 6321 (WhatsApp).
Message from Professor Ian Holliday, Vice-President & Pro-Vice-Chancellor (Teaching & Learning)
Dear colleagues and students
You will have seen the recent uptick in confirmed Covid-19 cases in Hong Kong. It’s hard to predict how high the number of new cases will go or for how long the spike will last. I’m writing in this uncertain situation to reinforce the need for full compliance with infection-control measures throughout the campus.
Our current guidelines mandate that anyone with fever or respiratory symptoms should not come to campus and should see a doctor as soon as possible. For those who do come to campus, our guidelines mandate: (i) social distancing; (ii) mask-wearing at all times other than eating and drinking; and (iii) eating and drinking in groups of no more than four. This means that inside classrooms, libraries and learning commons, masks must be worn at all times and social distance must be maintained. It means that the same rules apply when walking around the campus. It means that in restaurants, canteens and coffee shops, masks should be removed only when actually eating and drinking, and should be worn at all other times. We have asked our campus security staff to ensure that everyone is being vigilant about infection-control measures.
The University will monitor the current fluid situation carefully. We hope that if we all tighten up our behaviour, it will be possible to see out the semester as planned. Scheduled f2f components of UG and TPG classes can therefore continue, so long as everyone adheres strictly to our existing infection-control guidelines. If necessary, we will make adjustments in the days ahead.
Many thanks for helping us maintain a safe campus environment.
